You’ve done an amazing job for your client but now it’s time to send the bill. What invoicing method will you use? Paper or digital? Are there apps on your smartphone or tablet that will fast track the process? Read about my Top 5 invoicing apps for Android and learn how to bring your business into the digital age. I want to share with you my recent experiences in searching for a quality app.
I have recently re-launched a window washing business that I had previously operated on the East Coast of Australia. After a 12 month sojourn in Asia, I have settled back into Australia’s third largest city. My beloved service industry career called me back. This time I decided to incorporate more digital technology into my business operations. Hence, a search began for invoicing apps that would allow me to send quotes and estimates direct to clients and then easily convert these quotes into invoices. I have a Samsung Galaxy Note 3 smartphone so I began researching the Top 5 invoicing apps. And yes, if they are to work effectively, you have to pay for them. Here are my results and conclusions.
Zoho was one of the first ones I tried and it is one of the most popular apps being used. There have been over 100,000 downloads and as noted in the accompanying screenshot, has a user rating of 4.6/5. It has a number of capabilities that a professional would find useful. These include quick invoicing, online payments through the well-known Stripe encrypted payments system and a time tracking facility to track the time a project takes.
One of the key tools is the instant notification of clients viewing the invoice or using Stripe to pay the bill. Zoho is available in 10 languages, multiple currencies and adjusts VAT/GST according to the country settings that you enter upon account set-up. Some reviewers lament the time they took to move from Microsoft Excel to Zoho Invoice. This app is a worthy member of the Top 5 invoicing apps list.
This is the one I am using at the moment in my business. I found it quite easy to set-up and implement. There have been over 100, 000 downloads of this app and the nearly 1500 who have given feedback rate it at 4.2/5 on Google Play. It only costs $3.99/mth for unlimited invoices, which is about the cost of one takeaway coffee. There is a web version for the home office as well as the mobile apps. It allows clients to pay by credit card through Stripe integration.
The Stripe set-up is not the quickest process, but once it is done, works very well. Two recent clients got their invoices by email and paid within 24 hours via Stripe. Within the week, the funds, minus Stripe fees, are in my bank account. The in-app preview of invoices is excellent and allows a final check of details before emailing. All round, this is an excellent invoice app for on-the-go professionals.
(Update on October 3, 2016 – Note the special offer in the comments box below from the lead developer of this app. They will give any reader of this blog a free month’s membership just for hearing about it here.)
Over 50, 000 downloads with a 4.3/5 rating on Google Play means that it is a popular invoicing app. As the name suggest, it has a simple interface and does not require internet connection to generate pdf invoices. The variety of currencies and connected tax rates are easily integrated into the set-up process. As with the other applications, any estimate you have generated for a client can easily be converted into an invoice when the job is accepted and completed.
When I sampled this app, it was quite simple to get started and it would probably be my second choice of these Top 5 invoicing apps. A subscription costs $2.99/month for unlimited invoices or $22.99/yr which is really outstanding value. All invoices and estimates can be sent via WhatsApp, Skype, etc., not just the regular email programs.
I couldn’t find any ability to sync with an encrypted credit card payment system like Stripe or Paypal. Maybe that is why it bears the name it does. It doesn’t seem to have a desktop version, which may be a dampener but we are talking about mobile invoicing apps for on-the-go trade and service professionals. This could be a great app to begin with and then move to another, if you find this app to be limited in its features.
This app is rated at 4.5/5 by the nearly 1000 users who have given feedback on it. This app, like the others promise to fast-track the creation of invoices and estimates when you are out and about. It manages the business activity and makes sure you get paid. It has a Paypal feature so that clients can pay through that well-known platform. There are three invoice versions that can be sent to customers – pdf, text and print version. It also has an easy export to Microsoft Excel, and since it syncs very well with Windows, is ideal on the desktop back in the office. Pricing plans for greater usage are available. The Basic plan is $4.99/mth which allows you to create and send 50 invoices per month. The Enterprise plan has unlimited invoices with all the bells and whistles added in, but that will cost you $14.99/ month or $149.99 per year. So in effect, if paying annually, you get 2 months free. I downloaded it and had a play around with it, but it was a little harder to get set up than ProBooks.
How would I rate this invoice among the other Top 5 invoicing apps? Interestingly, it used the least amount of storage space on my Samsung Galaxy Note 3 smartphone. It was reasonably easy to set up, but it would not load the logo I had used on the other apps. Price wise it was competitive – A$4.99/per month for unlimited invoices, unlimited users and unlimited cloud storage.
One noticeable feature was in relation to GST or VAT set-up. In Australia, not all businesses are required to collect this tax for the government. There is a turnover threshold that businesses need to stay below to remain exempt. Speed Invoice allows you to switch the GST off and this is noted on each invoice that is sent out, making it easier for accounts payable clerks to note that in their payments systems.
It is a popular app with over 100,000 downloads and is rated on Google Play at 4.6/5 by users. It’s synchronization with Microsoft Office gives it an advantage while the capacity to use it in over 30 languages will be appealing to some users. I couldn’t find any link to encrypted credit payments facilities which is one reason why I deleted it off my device.
My Conclusion –
I really enjoyed doing research on this Top 5 invoicing apps project. In this re-launched window washing business venture, I was determined to add a digital component to my invoicing. I have chosen to pay my subscription month to month so that, as time goes by, I have the option of switching to a different app if there are problems with ProBooks that I am using at present. There are many more invoicing apps available, whether you use an Android device or you are an Apple devotee. It took me a few days of trial and error sampling to make my decision; yours will probably be different since your business structure will differ from mine.
Have you ever used any of these apps in your business? Are there other apps that you rate much higher than the Top 5 invoicing apps that I have presented? Please start a conversation about this topic by leaving your comments in the box below.